Clarity and optimal communication

The main points for clarity and optimal communication

Overall, it is crucial how understandable your textual information is to the listener. This dimension of intelligibility can be identified in four main points:

1. The simplicity

It mainly refers to the sentence structure and the wording of a text. Simplicity, and therefore clear understanding, is given when your sentences are short and you know familiar words, i. use as little unknown foreign words as possible. Do not overestimate the level of knowledge of your listeners. Use images and metaphors to address the right, the emotional hemisphere in the brain, as well as your simple texts.

2. Outline and order

A crucial point for keeping information is a clear and understandable structure, i. the listener finds the red thread in your entire information offer. Therefore, you must give it guidance by highlighting new points and highlighting them linguistically. Create mental overviews, i. the listener recognizes through the formed chapters, groups or parts through the given coarse and fine goals, the main and secondary points, through the given goals, outlooks, flashbacks and summaries, what belongs in the respective text because of the structure and order and thus can also be summarized in terms of content.

3. brevity and conciseness

Try to show a lot of direct benefit to the listener and avoid verbose explanations. Get to the point quickly by comparing pros and cons, pros and cons, wrong and right. Offer graphic thinking models or even schematic overviews, so that your listeners can understand the core theses of your statements faster with these visualization aids. As the vernacular says so beautifully: "In the brevity lies the spice". And he is certainly right. It is a sign of great education if you succeed in presenting complicated and difficult relationships succinctly.

4. Stimulants

These stimulants are mainly intended to motivate the listener in addition. This can be done through a set of questioning techniques, but can also be implemented by captivating quotes, witty phrases or deliberately used stimulus words. Always address the feelings as well as the facts. Make sure that the flow of your speech remains. Therefore, formulate effective inference. This can be a call to action, an appeal to help.